Exceptions Instructions Available to Employers

Apr 20, 2018
  • Employers

For Immediate Release: April 20, 2018
Contact: (603) 410-3532, exceptions@nhrs.org

CONCORD, NH – The New Hampshire Retirement System (NHRS, the retirement system) has developed a set of written instructions explaining how to clear some of the most common exceptions found during the monthly reporting process.

Each month, employers are required to submit member wage and contribution information (data file) and corresponding member and employer contribution payments to NHRS. Once the data has been submitted, it may contain exceptions, or errors, that must be corrected. Data files must be submitted and error free (posted) by the 15th of the month to avoid penalty. Payments must be received by the 15th of the month to avoid penalty.

These new documents provide information on why the particular exception occurred, as well as step-by-step instructions on clearing it. The following exceptions are included:

  • Getting Started – explains how to log into and navigate the NHRS Data Reporting System (DRS)
  • Base Salary is too High or too Low
  • Invalid Annual Base Salary
  • Duplicate Unposted Records Exist
  • Contributions are out of Balance
  • Salary Variance Exceeded

To view these instructions, visit the “Employer Resources” page of the NHRS website and look under "File exceptions": https://www.nhrs.org/employers/employer-resources

For questions about the employer reporting process, call (603) 410-3674. For questions on file exceptions, please email exceptions@nhrs.org or call (603) 410-3532.

About NHRS

NHRS provides retirement, disability, and death benefits to its eligible members and their beneficiaries. The State of New Hampshire and nearly 470 local government employers participate in NHRS for their employees, teachers, firefighters, and police officers. NHRS has approximately 48,000 active members and 33,000 pension recipients. NHRS administers a defined benefit plan qualified as a tax-exempt entity under sections 401(a) and 501(a) of the Internal Revenue Code.

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