NHRS System Updates

What Changed:

NHRS has updated employer reporting requirements due to the enactment of HB 282 (2025).

Why It Matters:

Effective January 1, 2026: Employers must report all employees' earnable compensation under the applicable salary component types (Base Pay, Comp Over Base Pay (COB), and Extra Duty Pay) if not already doing so.

What Changed:

Two new reports are now available: the Employer Demographics Report (employer IDs and SAU assignments) and the Insurance Coverage Breakdown Report (current and terminated coverage rates with carrier details). Additionally, we've clarified file formatting requirements to prevent duplicate rate creation.

Why It Matters:

Insurance vendors can now easily access employer identification data and coverage rates in standardized formats. Proper file formatting ensures rate updates work correctly and prevents system duplication caused by inconsistent Collection IDs, descriptions, or formatting.

Reporting Prior School Year Contracts

Employers can now update Teacher Contract Periods for the current or previous school year directly in DRS. Updates can be made through file-based reporting or via DRS Web Entry during Batch Maintenance or while correcting exceptions. This feature allows flexible association of teacher contracts with the correct reporting year.

Reporting Prior Year Contract Guide (PDF)

Increased Document Upload Limit for the Data Reporting System

We have increased the document upload file size limit from 8 MB to 15 MB in DRS.

Summer Wages Enhancement

New checkbox for FT-10 employees to flag summer pay periods and reduce variance errors

Summer Wages Guide (PDF) Training Video (opens in new window)

Expanded Salary Variance List

Added detailed variance reasons for annual increases, stipends, and contract changes

Salary Variance Guide (PDF, opens in new window)

Teacher Pay Period Frequency Guidance

Expanded guidance and examples for selecting correct teacher pay frequencies

Pay Frequency Guide (PDF, opens in new window) Contract Examples (PDF, opens in new window) Training Video (opens in new window)

Leave of Absence Exception Fix

Eliminates non-reporting exceptions for approved LOA members

Position Title Field

New field provides clearer insight into employee roles and improves reporting accuracy

Position Title Guide (PDF, opens in new window)

Early Member Enrollment

Upload member documents before first payroll to streamline onboarding

Early Enrollment Guide (PDF, opens in new window)